Coder Privacy Notice
The Standards and Testing Agency (STA) and NFER hold and process data about you to administer the coding for the 2018 Key Stage 1 and Key Stage 2 technical pre-tests.
Who is responsible for deciding how your information is processed?
STA is an executive agency of the Department for Education (DfE). DfE is the data controller and determines how your personal data is processed. NFER administers the 2018 Key Stage 1 and Key Stage 2 technical pre-tests for DfE and is the data processor.
What will we do with the information you provide to us?
STA and NFER will securely share data about you with each other. All of the information you provide will only be used for the administration of your contract and work with us, to fulfil legal / regulatory requirements if necessary and to maintain the coder register. Your contact details and information about your performance (quality audit information) are shared with STA. STA use the quality audit information to monitor coding performance, which may be taken into account in future coder recruitment exercises. Your details are also added to STA’s Coder Register. The Register may be used to recruit coders for future exercises. Data held within the Register may be shared with authorised third parties.
We will not share any of the information you provide with third parties for marketing purposes or store any of your data outside of the European Economic Area.
All the information you provide will be held securely by STA and NFER and other third parties whether the information is in electronic or physical format.
What information do we ask for, and why?
We do not collect more information than is necessary to fulfil our stated purposes and we will not retain it for longer than is necessary.
To be offered work on these projects, you must successfully complete a number of checks. We are required to confirm your identity, right to work in the UK, and assurance as to your trustworthiness, integrity and reliability. You will therefore be required to:
- provide proof of your identity
- confirm that you are not on the barred teachers’ list or have any pending judgements
- provide references (only if you are not already on the on STA coder register) who will be contacted.
If these are completed successfully and you are offered a contract, you will also be asked for:
- bank and tax status details to process salary payments
- dietary, access and other special requirements that we will need to take into account when organising coder training events.
What is the legal basis for processing activities?
The legal basis for processing personal data, set by STA the data controller, is covered by GDPR Article 6 (1) (b) which is that processing is necessary for the performance of our contract with you.
When informing us about any dietary, access and other special requirements you may share special category data (for example about your health) with us. The legal basis for processing that type of data is covered by GDPR Article 9 (2) (g) which states that ‘processing relates to personal data which are manifestly made public by the data subject’.
How will personal data be obtained?
NFER receives your personal data as an extract from STA’s Coder Register. It is shared electronically through STA’s secure portal.
NFER collects your bank details, any special requirements and other necessary details directly from you.
What personal data is being processed by these projects?
The Coder Register provides the following personal data:
- telephone number and email
- previous coding experience and performance
- previous subjects coded
Information about your previous coding experience and performance will be used in the recruitment process.
Who will the personal data be shared with?
STA and NFER will securely share data about you with each other. Your contact details may be shared with authorised third parties to organise future coding events.
We will not share any of the information you provide with third parties for marketing purposes.
Is personal data being transferred outside of the European Economic Area (EEA)?
None of your data is stored or processed outside of the European Economic Area (EEA).
How long will personal data be retained?
All electronic records will be kept for 6 months following the close of the project the data was collected for. Contractual and payroll data will be kept for 7 years in accordance with NFER’s data retention and security policies.
Data is not kept longer than is necessary and is deleted in accordance with NFER’s internal policy.
Can I stop my personal data being used?
NFER handles your personal data in accordance with the rights given to individuals under data protection legislation. If at any time you wish us to withdraw your data or correct errors in it, please contact the TPT coding team by email at Coding@nfer.ac.uk or by telephone on 01753 637473.
In certain circumstances, data subjects have the right to restrict or object to processing, please contact our Compliance Officer at firstname.lastname@example.org. They also have the right to see information held about them. NFER will cooperate fully when a subject access request (SAR) is made of a data controller.
Who can I contact about these projects?
NFER is responsible for the day-to-day management of these projects. Contact Marie Lomax or Mark Bailey, by email at Coding@nfer.ac.uk or by telephone on 01753 637473 with any queries.
STA, as an executive agency of the Department for Education (DfE), determines the purposes and means of processing personal data as part of these projects. You can find more information in the DfE’s Personal information charter.
If you have a concern about the way these projects process personal data, we request that you raise your concern with us or STA (the data controller) in the first instance (see the details above). Alternatively, you can contact the Information Commissioner’s Office, the body responsible for enforcing data protection legislation in the UK.