Youth Transitions Stakeholder Engagement Privacy Notice

1) Why are we collecting this data?

The National Foundation for Educational Research (NFER) is leading a two-year research project that aims to build a research landscape to address the most critical questions on youth transitions using administrative data. The project will see NFER and its coinvestigators (research partners) work with researchers, policy makers and practitioners across education, health, social care, criminal justice and employment settings, to deliver the objectives of this project.

Through a series of engagement activities (e.g. steering group discussions, one-to-one meetings, conferences, online forums and training events), NFER will create an active research community and gather information, views and insights from members to enhance the evidence base and enable the identification of research priorities in this area. We are aiming to reach out to a diverse research community to inform and engage with the research agenda. Members of the community will be able to benefit from the new directions that this signposts as well as offer their expertise to tackle the issues highlighted by this research. The project is funded by Administrative Data Research (ADR) England in collaboration with co-funders: Youth Futures Foundation (YFF) and The Centre for Transforming Access and Student Outcomes in Higher Education (TASO). NFER is responsible for making decisions about the personal data required and how it is used and is the data controller. The coinvestigators University College London (UCL), University of Westminster (UoW) and FFT Datalab are data processors.

2) What is the lawful basis for processing activities?

The legal basis for processing personal data is covered by:

Article 6 (f) Legitimate interests: the processing is necessary for your legitimate interests or the legitimate interests of a third party, unless there is a good reason to protect the individual’s personal data which overrides those legitimate interests.

A legitimate interest assessment has been undertaken. It demonstrates that the project fulfils one of NFER’s core business purposes (undertaking research, evaluation and information activities) and is in our legitimate interest. Its outcomes will have wider societal benefits as it will support researchers to address important questions using a variety of linked datasets, enabling unprecedented focus on the variation in the journeys of young people in the society. The research cannot be done without processing personal data but processing does not override the data subject’s interests.

3) What personal data will be collected and how?

The following personal data about key stakeholders will be collected and recorded by NFER: name, email address, organisation, job title, a short biography and views on youth transitions. Contact details will be gathered largely from publicly available sources such as organisational websites. In some cases members of the project team will use their own professional networks to identify and contact other relevant stakeholders. Through promotional and information materials shared by the project team and the funding organisations, there will be an opportunity for stakeholders to express an interest in joining the research community and have their contact details added to the database.

4) Who will personal data be shared with?

To create a sustainable research community it will be necessary to make introductions and facilitate interactions between members. This may entail the sharing of contact details between relevant stakeholders from time to time. Stakeholders will be given the opportunity to agree to such sharing. For the purpose of organising and conducting meetings and events, contact details will be shared among attendees. Depending on how these meetings and events are organised, it may be necessary to share personal data with the third parties providing video conferencing facilities, for example Zoom. This privacy notice will be updated as further information becomes available. To enable successful delivery of the project, personal details will also be shared with the coinvestigators (UCL, UoW and FFT Datalab). These organisations will process the data for the purposes set out above.

5) Is personal data being transferred outside of the UK?

NFER will not store or transfer personal data outside of the UK. If meetings are held by video conference software (Zoom, GoToMeeting or similar), the software provider may transfer data outside the EEA; however, this is protected by the use of an appropriate safeguard.

6) How long will personal data be retained?

Data will be deleted in 2027, one year after the final outputs have been published.

7) Can I stop my personal data being used?

NFER handles personal data in accordance with the rights given to individuals under data protection legislation. If at any time you wish us to withdraw your data or correct errors in it, please contact the NFER Project Team

In certain circumstances, data subjects have the right to restrict or object to processing. They also have the right to make a subject access request SAR) to see all the information held about them. NFER will cooperate fully when a SAR is made. To exercise these rights, please contact our Compliance Officer.

8) Who can I contact about this project?

NFER is responsible for the day-to-day management of this project. Contact the NFER Project Team with any queries. If you have a concern about the way this programme processes personal data, we request that you raise your concern with NFER in the first instance. If you remain dissatisfied, you can contact the Information Commissioner’s Office, the body responsible for enforcing data protection legislation in the UK.

9) Updates

We keep this privacy notice under review to make sure it is up to date and accurate. Any changes will be noted. The date when this privacy notice was last updated is shown in the footer at the bottom of this document.